STEM For All Academy Terms of Service

Effective Date: October 27, 2024

1. Introduction

Welcome to STEM For All Academy ("SFAA", "we", "our", or "us"). By enrolling in our programs, you ("parent", "guardian", or "you") agree to these Terms of Service ("Terms") on behalf of yourself and your enrolled student(s).

2. Program Commitment

2.1 Duration

  • Minimum commitment of 4 months required for all programs

  • Programs operate on a session-by-session basis (weekly)

  • Holiday schedules will be communicated in advance

2.2 Payment Terms

  • Monthly fee of $124.99 due at the beginning of each month

  • Payment required prior to session commencement

  • Accepted payment methods: [Insert payment methods]

  • Late payments subject to $15 fee after 5-day grace period

3. Program Delivery

3.1 Virtual Sessions

  • Stable internet connection required

  • Appropriate device with camera and microphone needed

  • Quiet, suitable environment for learning

  • Student must be supervised by an adult during sessions

3.2 In-Person Sessions

  • Punctual drop-off and pick-up required

  • Only authorized adults may pick up students

  • SFAA must be notified of any pick-up changes in advance

  • Students must follow safety protocols and behavior guidelines

3.3 In-Home Sessions

  • Clean, appropriate workspace required

  • Adult must be present in home during sessions

  • Pets secured as needed

  • Adequate lighting and ventilation required

4. Attendance and Cancellation

4.1 Attendance Policy

  • 24-hour notice required for session cancellation

  • Maximum of 2 reschedules permitted per month

  • Missed sessions without notice are forfeited

  • Make-up sessions subject to mentor availability

4.2 Mentor Changes

  • SFAA reserves the right to assign/change mentors

  • Reasonable effort made to maintain consistency

  • Advance notice provided when possible

5. Student Conduct

5.1 Expectations

  • Respectful behavior toward mentors and materials

  • Active participation in sessions

  • Completion of any assigned activities

  • Adherence to safety guidelines

5.2 Disciplinary Action

  • Written warning for minor infractions

  • Parent conference for repeated issues

  • Program termination for serious misconduct

  • No refund issued for behavioral dismissal

6. Safety and Security

6.1 Background Checks

  • All mentors undergo thorough background checks

  • Regular safety training required for all staff

  • Strict protocols for in-person and in-home sessions

6.2 Emergency Procedures

  • Emergency contact information must be current

  • Medical conditions must be disclosed

  • Immediate notification of any safety concerns

  • Right to suspend sessions for safety reasons

7. Privacy and Data Protection

7.1 Information Collection

  • Collection of necessary student/family information

  • Secure storage of all personal data

  • Compliance with privacy laws and regulations

  • No sharing of information with third parties

7.2 Media Release

  • Optional photo/video release for promotional purposes

  • Right to opt out of media sharing

  • Student privacy protected in all materials

8. Materials and Intellectual Property

8.1 Program Materials

  • All materials provided remain SFAA property

  • No reproduction without written permission

  • Materials for enrolled student use only

  • Return of materials may be required

8.2 Student Work

  • Students retain rights to their created work

  • SFAA may request to showcase student projects

  • Parent permission required for public display

9. Program Modifications

9.1 Schedule Changes

  • Right to modify session schedules with notice

  • Weather-related cancellations may occur

  • Virtual alternatives offered when possible

9.2 Program Updates

  • Curriculum may be updated periodically

  • Program improvements implemented as needed

  • Notice provided for substantial changes

10. Liability and Indemnification

10.1 Limitation of Liability

  • SFAA not liable for personal property damage

  • Participation at own risk

  • Force majeure events covered

  • Maximum liability limited to program fees paid

10.2 Insurance

  • SFAA maintains appropriate insurance coverage

  • Details available upon request

  • Parents encouraged to maintain own coverage

11. Dispute Resolution

11.1 Communication

  • Direct communication encouraged for issues

  • Written documentation of concerns required

  • Prompt response to all complaints

  • Escalation process available

11.2 Resolution Process

  • Good faith effort to resolve disputes

  • Mediation before legal action

  • Massachusetts law governs agreements

  • Venue in Boston for any legal proceedings

12. Program Termination

12.1 By SFAA

  • Right to terminate for policy violations

  • Notice provided when possible

  • Prorated refund at our discretion

  • Immediate termination for safety concerns

12.2 By Parent/Guardian

  • Written notice required

  • Subject to minimum commitment period

  • Refund policy applies

  • Exit interview requested

13. Amendments

  • Terms may be updated periodically

  • Notice provided of significant changes

  • Continued participation implies acceptance

  • Current terms available on website

Contact Information

For questions about these Terms:

By enrolling in STEM For All Academy programs, you acknowledge that you have read, understood, and agree to these Terms of Service.

Last Updated: October 27, 2024