STEM For All Academy Privacy Policy

Effective Date: October 27, 2024

1. Introduction

STEM For All Academy ("SFAA," "we," "our," or "us") is committed to protecting the privacy of our students, families, and website visitors. This Privacy Policy explains how we collect, use, disclose, and safeguard your information.

2. Information We Collect

2.1 Personal Information

We collect information that you provide directly to us, including:

Student Information:

  • Full name and date of birth

  • Grade level and school information

  • Academic interests and learning preferences

  • Program participation records

  • Academic progress notes

  • Emergency and medical information

Parent/Guardian Information:

  • Full name and relationship to student

  • Contact information (phone, email, address)

  • Emergency contact details

  • Payment information

  • Communication preferences

2.2 Automatically Collected Information

When you visit our website or use our virtual services, we may automatically collect:

  • Device information

  • IP address

  • Browser type

  • Operating system

  • Usage patterns

  • Session recordings (for virtual programs only)

3. How We Use Your Information

We use collected information for the following purposes:

3.1 Program Operations

  • Delivering educational services

  • Tracking student progress

  • Communicating with parents/guardians

  • Managing mentor assignments

  • Coordinating sessions and schedules

  • Processing payments

  • Providing support services

3.2 Program Improvement

  • Evaluating program effectiveness

  • Developing new educational content

  • Training our mentors

  • Improving user experience

  • Analyzing program outcomes

3.3 Safety and Security

  • Verifying identity

  • Managing access to programs

  • Ensuring student safety

  • Responding to emergencies

  • Maintaining security protocols

4. Information Sharing and Disclosure

4.1 We DO Share

  • With mentors assigned to your student

  • With staff members who need access

  • With emergency contacts when necessary

  • With service providers who assist our operations

4.2 We DO NOT Share

  • Personal information with marketers

  • Student data with third-party advertisers

  • Information with unauthorized parties

  • Data for commercial purposes

4.3 Legal Requirements

We may disclose information:

  • To comply with laws

  • To respond to legal requests

  • To protect our rights

  • To ensure student safety

  • To prevent illegal activities

5. Data Security

5.1 Security Measures

  • Industry-standard encryption

  • Secure data storage

  • Regular security audits

  • Access controls

  • Staff training

  • Incident response procedures

5.2 Data Retention

  • Active accounts: Duration of enrollment plus 2 years

  • Inactive accounts: 2 years after last activity

  • Financial records: 7 years as required by law

  • Security footage: 30 days

6. Student Privacy Rights

6.1 Parent/Guardian Rights

You have the right to:

  • Access your student's information

  • Request corrections

  • Restrict sharing

  • Request data deletion

  • Obtain data copies

  • File privacy complaints

6.2 Student Privacy

  • No collection of unnecessary data

  • Age-appropriate privacy protections

  • Parental consent for data collection

  • Special protections for students under 13

7. Virtual Sessions Privacy

7.1 Online Platforms

  • Secure video conferencing

  • Limited session recording

  • Strict access controls

  • Data encryption in transit

  • Clear recording notifications

7.2 Virtual Safety

  • Private session links

  • Waiting room requirements

  • Mentor verification

  • Student verification

  • Parent presence requirements

8. Marketing Communications

8.1 Email Communications

  • Program updates

  • Newsletter opt-in

  • Schedule changes

  • Emergency notifications

  • Progress reports

8.2 Opt-Out Rights

  • Right to unsubscribe

  • Preference management

  • Marketing exclusion

  • Data sharing preferences

9. Cookies and Tracking

9.1 Website Cookies

  • Essential cookies

  • Performance cookies

  • Functionality cookies

  • Analytics cookies

9.2 Your Choices

  • Cookie preferences

  • Browser settings

  • Tracking opt-out

  • Analytics opt-out

10. Children's Privacy

10.1 COPPA Compliance

  • Parental consent required

  • Limited data collection

  • Secure storage

  • Access controls

  • Regular deletions

10.2 Special Protections

  • Age verification

  • Content restrictions

  • Monitoring systems

  • Parental controls

11. Changes to Privacy Policy

11.1 Updates

  • Right to modify policy

  • Notice of changes

  • Email notifications

  • Website updates

  • Effective date changes

11.2 Continued Use

  • Implied acceptance

  • Right to decline

  • Account closure options

  • Data removal requests

12. Contact Information

For privacy-related questions or concerns:

13. International Data

13.1 Data Location

  • U.S. based servers

  • Domestic processing

  • Limited international transfers

  • Data protection agreements

13.2 International Rights

  • GDPR compliance where applicable

  • International privacy standards

  • Cross-border data protection

  • International access rights

14. Your California Privacy Rights

California residents may have additional rights under CCPA:

  • Right to know

  • Right to delete

  • Right to opt-out

  • Right to non-discrimination

STEM For All Academy takes your privacy seriously. We regularly review and update our privacy practices to ensure the safety and security of your information.

Last Updated: October 27, 2024